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Immaculate Conception High School

Empowering and Educating Women Since 1915

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Finance Office Accountant (Part-Time)

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Job Description

The Finance Office Accountant is responsible for all functions involved in processing accounts receivable and accounts payable. The Finance Office Accountant reports to the School Business Administrator. This is a part-time position and does not receive health benefits. This person must have at least 5 years total experience as a bookkeeper/accountant, with no less than two years in accounts receivable and two years in accounts payable. It is imperative that this person keep all financial information confidential, both in and outside of school, applying FERPA laws to disclosures appropriately, and that this person use appropriate discretion when handling sensitive and private information.

The Finance Office Accountant must have proven computer skills, including Microsoft Word and Excel, and the Google suite of software (Gmail, Google Sheets, Google Docs, and Google Drive). He or she works closely with members of management as well as members of other departments in reporting and providing reports and information from various school systems.

The responsibilities of the Finance Office Accountant include, but are not limited to, the following:

Accounts Payable:

  • Processing vendor invoices in the accounting system accurately and in a timely manner
  • Maintaining payables in a timely manner
  • Producing checks and related reports on a regular basis
  • Mailing the checks and filing the appropriate check stubs and paperwork
  • Research questions on accounts and vendors
  • Maintaining updates in the accounting system as approved by the School Business Administrator
  • Producing reports from the accounting system as requested by staff members
  • Monitoring the cash balance at an appropriate level and notifying the School Business Administrator to any needs that may be anticipated
  • Projecting cash flow monthly and quarterly
  • Working with the School Business Administrator in balancing the books on a monthly, quarterly, and annual basis
  • Processing and booking credit card payments, coordinating with the School Business Administrator to ensure that the cash is available in the Operating account on a regular basis
  • Maintaining the cash flow worksheets daily
  • Preparing bank deposits according to procedures
  • Record the deposits in the appropriate systems
  • Maintain a reasonable supply of checks
  • Record automatic payments to vendors in the accounting system
  • Perform some of the GL tasks during closing under the supervision of the School Business Administrator

Accounts Receivable: 

  • Handling checks and cash payments made in the school
  • Handling the Food Services, Bookstore and other payments made to the Business Office, both cash and credit card
  • Creating payment plans for each student, recording applicable tuition, fees, scholarships, and various types of financial assistance
  • Updating payment plans as requested by families, and as meets ICHS guidelines for payments
  • Maintaining various spreadsheet recording financial assistance by grade and type
  • Tracking receipt of private donations to be used for tuition assistance
  • Reporting tuition arrears by family monthly to the School Business Administrator and other members of the management team

 Annual Audit:

  • Provide reports and research for the outside auditors during the annual audit process
  • Monitoring and implementing the auditor’s recommendations for changes to procedures and practices

Pay: $20.00 – $25.00 per hour

Benefits: Disability insurance and Flexible schedule

Schedule: Monday to Friday

COVID-19 considerations: We keep current with recommendations by the CDC and NJ Department of Education for COVID-19 precautions. Our school nurse keeps current on regulations, and makes recommendations to the Head of School for keeping employees and students safe.

Education: Associate (Preferred)

Experience: AP and/or AR: 5 years (Required)

Work Location: One location

Work Remotely:  No

Apply Here!

2021-2022 Substitute Teachers

Currently Seeking:

  • Part-Time Science Maternity Leave Substitute (September- November)
  • Full-Time Religion Substitute (September)

Contact Miss Kelly Koval, Dean of Academics/ Associate Head of School for more information: /973.836.4574

Job Description

ICHS Substitute Teacher Job Description

This position includes but is not limited to, managing, organizing, facilitating and supporting the students in the absence of an Immaculate Conception High School Teacher. This individual should exude confident and experienced substitute teaching practices throughout the duration of coverage. Your duties will include assigning homework, managing classroom activities, and compiling reports. ICHS Substitute Teachers must have in-depth knowledge of effective teaching practices that ensure learning is a comfortable and meaningful experience. ICHS Substitute Teachers should have excellent interpersonal and organizational skills, with a strong command of the English language. All ICHS Substitutes will report directly to the Dean of Academics/ Associate Head of School.

Substitute Teacher Requirements:

  • A person of integrity who understands and honors the need for confidentiality in dealing with staff, students and families as well as other stakeholders vital to ICHS
  • Organized, friendly, and competent professional 
  • Exhibits an interest in education and the ICHS Community
  • High school diploma or equivalent qualification.
  • Bachelor’s degree in teaching is preferred.
  • Certificate in teaching or substitute teaching.
  • NJ State Fingerprinting and Background Check
  • Protecting God’s Children Program completed
  • A minimum of 2 years experience in a similar role.
  • Must be detail oriented and able to follow written and verbal instructions.
  • Excellent communication and interpersonal skills.

Substitute Teacher Responsibilities:

  • Honors and operates according to the values of the ICHS community
  • Is mindful of the need for personal integrity and confidentiality 
  • Adheres to the curriculum and lesson plans assigned by the regular teacher
  • Follows procedures and achieves the goals of each lesson 
  • Assigns and explains homework
  • Oversees students outside of the classroom including in the hallways, the cafeteria and in any other setting in which student supervision is expected and required
  • Complies with all school regulations and policies at all times
  • Takes attendance and document daily notes
  • Ensures classroom and work is clean and orderly
  • Oversees the normal classroom rhythms and activities
  • Compiles a report for the teacher for when he/she returns

    The following CORE Competencies are highly preferred for ALL Applicants: 

    Self-Awareness and Professional Development: Proactively looks for opportunities to develop her/his own skills and related behaviors in her/his areas of expertise to maximize performance and effectiveness. 

    Communication and Personal Effectiveness: Effectively communicates with internal and external stakeholders to share and express information in an ethical, forthright and timely manner 

    Customer Orientation: Empathetically seeks understanding of what internal and external stakeholders require and expect, and uses available resources, policies, and opportunities in those stakeholders’ best interests without compromising institutional or unit values 

    Collaboration and Partnership: Effectively develops relationships and collaborates with all stakeholders, values teamwork, and applies a variety of strategies to meet the needs of a diverse constituency. 

    Achievement Orientation: Has a strong sense of urgency about proactively solving problems and getting work done; gains support for ideas, proposals, projects and solutions; and takes initiative. 

    Leadership: Demonstrates responsibility and skill in guiding others; a commitment to and a vision for ICHS “…engaging people and ideas for common good…”; and an ability to achieve positive outcomes by encouraging, supporting, coaching, developing and mentoring others. 

    Teamwork: Supports ICHS teams, participating fully in team activities and work, remaining flexible and responsive to other team members’ ideas and needs, proactively offering advice in her/his own areas of expertise, and relating to team members with courtesy and respect.